Office Assistant

Job requirements

🛠️ Responsibilities

• Full administrative support of the office – supplies, bookings, contact with vendors and WeWork management (Prosta 20)

• Front desk duties – welcoming guests, handling mail and deliveries, answering calls and emails

• Ensuring proper document flow – scanning, printing, archiving, and distributing documents in line with procedures

• Entering and organising invoices in financial systems, supporting invoice archiving

• Supporting the Finance team – collecting cost documents and assisting with simple administrative tasks

• Daily use of Google Sheets – entering data, creating simple tables and reports (more advanced skills will be a plus)

• Keeping the office space organised and well-stocked

• Handling errands outside the office (e.g. post office, authorities, document pick-ups)

• Supporting teams in organising meetings and ongoing operational activities
  

🧠 Requirements

• Excellent organisational skills and ability to set priorities

• Strong communication skills – in Polish (native) and English (B2/C1 level)

• 1–2 years of experience in an administrative or office role

• Ability to work with financial documents (e.g. invoices, archiving)

• Daily experience with Google Sheets (data entry, organising, simple formulas)

• Reliability, accuracy and discretion when handling documents
  

What do we offer?

✨ A meaningful role in the daily operations of a growing digital agency
🧩 Independence and responsibility in your area
🌍 A supportive, international team and friendly atmosphere

🤝 B2B contract

📍 Work from our modern office at WeWork, Mennica Legacy Tower (Warszawa, Prosta 20) – on-site, 5 days a week
🍀  Private healthcare (Enel-Med) 

⚽  Co-financing of Multisport card

👨‍💻  Apple equipment