Trainee Administration Specialist

JOB DESCRIPTION:

We are looking for a Trainee Administration Specialist to support the daily administrative operations of our office in Cracow. This role is ideal for a well-organized and detail-oriented person who enjoys working with people and supporting a dynamic workplace. As part of the team, you will assist with document management, office coordination, employee support, and event organization while gaining practical experience in office administration. The position is offered under a contract of mandate, providing an excellent opportunity to develop professional skills in an international environment.

REQUIREMENTS:

• Initial experience in office administration or office management is a plus

• Strong planning and organizational skills

• High attention to detail

• Excellent communication skills

• Openness to work with people

• Ability to proactively prioritize workload and manage own time effectively

• Fluency in Polish and English (both written and spoken)

• Full availability during office hours

• Working on-site in Kraków (Zabłocie 43A)

MAIN RESPONSIBILITIES:

• Archiving documents and invoices Supporting documents’ circulation in the organization

• Welcoming guests Posting/collecting shipments, contacting couriers

• Preparing office orders

• Organizing company events and catering

• Providing support for client meetings and large initiatives

• Coordinating administrative and office work

• Organizing business trips

• Providing administrative support for employees and preparing workplaces for newcomers

• Participation in the arrangement of office space

• May be asked to run various errands or support new ad-hoc projects